Inspiration Hub
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Welcome to our meetings and events industry content hub where we curate our favourite content. You can experience live education sessions at our exhibitions, IMEX (www.imex-frankfurt.com) and IMEX America (www.imexamerica.com).
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10 Cost Saving Tips for Planners

10 Cost Saving Tips for Planners | Inspiration Hub | Scoop.it

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Doug McPhee, Experient senior global account manager, recently spoke at CMP Conclave in Birmingham, Alabama, on this very topic and shared the 10 things that can trim the bottom line without sacrificing the end-product.

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Infographic: Why People Flake on Events & How to Get Them to Commit

Infographic: Why People Flake on Events & How to Get Them to Commit | Inspiration Hub | Scoop.it

Four out of five people will consider flaking on an event they’ve already bought tickets to. In fact, 47% of people flaked on an event in the last month, according to new research from Eventbrite and OnePoll. What’s going on here? Are people just jerks?

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Speaker and Entertainer Contracts: 6 Tips for Better Gigs

Speaker and Entertainer Contracts: 6 Tips for Better Gigs | Inspiration Hub | Scoop.it

To the uninitiated, booking speakers or headline entertainment for a meeting or incentive program might seem like the least of a planner’s worries. But the reality of bridging the corporate world and the entertainment world can be tricky, with the possibility of lengthy riders, big egos, and unexpected cancellations all adding complexity to the relationship.

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How Not to Be That Person Who Wastes Attendee Time

How Not to Be That Person Who Wastes Attendee Time | Inspiration Hub | Scoop.it

According to a Crowne Plaza Hotel and Resorts survey of 2,000 employees, some people will go to great lengths to avoid attending unproductive meetings. The most common excuse used for opting out was a heavy workload, which nearly a third of respondents (30 percent) have admitted to blaming for their absence. Heavy traffic came in second (15 percent), and six percent of respondents even admitted to calling in sick.

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8 Hacks to Organize and Declutter Your Email Inbox for Good

8 Hacks to Organize and Declutter Your Email Inbox for Good | Inspiration Hub | Scoop.it

Event planners are notorious for being hyper-organized. But there is one unspoken chaos in your life that few people know about — the overflowing state of your email inbox. You know the feeling — with every notification, you see the giant pile of unread messages getting bigger. Some persistent emails clog every event manager’s inbox, languishing unresponded (or, worse, unread) for days then weeks at a time.

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Successful Change Management Embraces the Human Angle

Successful Change Management Embraces the Human Angle | Inspiration Hub | Scoop.it

It is becoming exponentially hard for associations to survive today’s competitive landscape without a good strategy for growth. Change management initiatives are worth the investment to instill new life into your association and ensure it remains relevant for the ever-changing communities.

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Report: For Savings, Book Meetings Farther Ahead

Report: For Savings, Book Meetings Farther Ahead | Inspiration Hub | Scoop.it

Planning at least three months ahead could save as much as 10 percent on the bottom line, according to a new 2019 Meetings & Events Future Trends study from Carlson Wagonlit Travel Meetings and Events (CWT M&E). The optimum time for booking meetings for small groups was pegged at more than 30 days; for large groups, that window expanded to more than 75 days. Outside of these booking windows, potential savings dip by 5–10 percent, the report found.

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How to Build “The Dream Event Planning Team”

How to Build “The Dream Event Planning Team” | Inspiration Hub | Scoop.it

It’s impossible to put together an event on your own. Even if you had the bandwidth for everything, which you likely don’t, there’s also the huge variety of skillsets required. You can’t be in multiple places at once. Skimping on event planners means the event will skimp in other ways, too. It’s simply impossible to have one person take care of the VIPs, welcome guests, and coordinate food and activities at the same time. That’s why a team is so important.

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5 team-building activities to evoke extreme enthusiasm

5 team-building activities to evoke extreme enthusiasm | Inspiration Hub | Scoop.it

Team-building activities have gotten a bad rep in recent years. Even the mention of the term can quickly result in snarky comments or at least eye-rolling from employees. And honestly, who can blame them—team-building activities are often dull, awkward and, in the end, useless.

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MPI Report: Meetings Becoming Shorter, More Frequent

MPI Report: Meetings Becoming Shorter, More Frequent | Inspiration Hub | Scoop.it

The meetings industry is changing, and this is good news. The Fall 2018 Meetings Outlook by Meeting Professionals International (MPI) confirms that the industry is alive, well and thriving. The report described the results of an MPI survey that underscored that these changes could result in events being more impactful for their attendees.

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Event-Qualified Leads: Your Best Leads are in the Ballroom

Event-Qualified Leads: Your Best Leads are in the Ballroom | Inspiration Hub | Scoop.it

Sales and marketing teams are hungry for leads and the more data attached to these leads, the better. Yet some of the best, most promising leads often come to sales teams with few details about interests and behaviors attached. We’re talking about the attendees of your company’s in-person events. We call these prospects Event-Qualified Leads (EQLs) and they are the first step in linking events to sales.

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15 Painless Cost-Saving Ideas for Your Next Conference

15 Painless Cost-Saving Ideas for Your Next Conference | Inspiration Hub | Scoop.it

Meeting professionals aren’t a shy bunch—but if you really want to get them talking, bring up the topic of cost savings. Everyone’s in the same doing-more-with-less situation and eager for new ideas to stretch the budget. At the Financial and Insurance Conference Professionals Annual Conference in Orlando this week, a packed educational session provided attendees a chance to share their cost-saving strategies. Here are 15 of our favorites:

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6 Types of Corporate Events (and How to Make Them Fun)

6 Types of Corporate Events (and How to Make Them Fun) | Inspiration Hub | Scoop.it

Business-related events can often feel stale and predictable. But that doesn’t mean they have to be. To avoid awkward speeches, bland catering, and a conventional setting, all it takes is a bit of imagination. Check out these six common corporate event types and learn how to make yours more memorable.

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rising prices for meetings

rising prices for meetings | Inspiration Hub | Scoop.it

As if meeting and event planners aren't dealing with enough negotiating and budgeting difficulty thanks to a multi-year sellers’ market, new data from the U.S. Department of Labor shows that wages are rising at the fastest clip in 10 years. The growth in wages between October 2017 and October 2018 was 3.1 percent, the strongest one-year rate of growth since 2009. This development will probably raise the cost of many elements not yet contracted for 2019 meetings and events. 

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Top 6 meeting planner mistakes and how to avoid them

Top 6 meeting planner mistakes and how to avoid them | Inspiration Hub | Scoop.it

Planning a meeting, conference or company event can often be full of starts and stops and not always moving in the same direction. The focus, size or even location of the event can change, and the meeting planner may not have insight into the overall goals of the client or group for whom the training or conference is being planned. Yet, nailing down as many of these details as far in advance as possible can be the key to a successful meeting.

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Avoid 2 Common Event Planning Pitfalls With These Strategies

Avoid 2 Common Event Planning Pitfalls With These Strategies | Inspiration Hub | Scoop.it

You have a vision for what your event will look like in five or ten years. But if you want to make it a reality, there are a couple of challenges that could stop you from achieving that dream. However, with insight gathered by your event technology, unexpected surprises can be minimised or avoided altogether. Find out how to identify and prevent two common pitfalls with these two strategies.

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3 Ways to Keep Your Vendors Happy

3 Ways to Keep Your Vendors Happy | Inspiration Hub | Scoop.it

According to a recent survey, more than half of expo attendees said that event vendors are a deciding factor in whether to attend an event for the first time. That means retaining high-quality vendors is key to attracting attendees. Disappoint your vendors, and you’re risking potential sales. Keep on reading for three ways to keep your event vendors happy — and signed on for another year.

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Contract trends: What’s old may be new again

Contract trends: What’s old may be new again | Inspiration Hub | Scoop.it

MPI’s Meetings Outlook 2018 Summer Edition planner responses indicated that while “66 percent predict favorable business conditions, only 3.1 percent say negotiations are becoming simpler.” In contrast, 54.9 percent of respondents claim contract negotiations are becoming more complex. Today’s hotel meeting contracts are getting longer and longer and that would certainly indicate more specificity, if not more complexity. Whether contract trends are new or old, it is the meeting professional’s responsibility to read every single word of the contract carefully and seek advice from their legal counsel as warranted.

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How to Be More Productive on Event Days

How to Be More Productive on Event Days | Inspiration Hub | Scoop.it

There’s good reason why the position of event planner is consistently named to the top ten most stressful jobs each year. There are so many moving parts, demands, and unexpected complications that can arise. And through it all you not only have to find viable solutions, you need to ensure you keep your composure and remain gracious to attendees, sponsors, and vendors.

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How to Get Your Best Meetings Job Yet

How to Get Your Best Meetings Job Yet | Inspiration Hub | Scoop.it

Before you can perform meeting magic, you first have to find your next gig. That requires a killer resume. When you have a lot to brag about, it can be easy to overlook important skills that you bring to an organization and emphasize irrelevant information. Let’s take your CV one section at a time to make sure your event cred is obvious even at a glance.

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The Thoroughly Modern Event Budgeting Checklist

The Thoroughly Modern Event Budgeting Checklist | Inspiration Hub | Scoop.it

Building your event budget can be a daunting task. With details changing daily and even more unknown elements, it can be hard to know where to begin. But begin you must. Your event budget becomes your guide throughout the event planning process to help you make key decisions. Creating a detailed and realistic budget template goes hand-in-hand with a successful event. All good event professionals know the first step to making sure nothing gets left out is to start with a checklist.

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8 Tips to Let Distractions Fuel Your Productivity

8 Tips to Let Distractions Fuel Your Productivity | Inspiration Hub | Scoop.it

Distractions—a constant in the workplace, a thorn in a boss’ side, the enemy of the common employee. While a few workers may be able to power through for eight hours, with only a short lunch break and a phone in their bag all day, distractions are inevitable.

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How to Negotiate Hotel Blocks

How to Negotiate Hotel Blocks | Inspiration Hub | Scoop.it

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. It can also be one of the most overwhelming and confusing processes. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks.

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Take a Page Out of Jeff Bezos’ Meetings Book

Take a Page Out of Jeff Bezos’ Meetings Book | Inspiration Hub | Scoop.it

Jeff Bezos of Amazon banned the PowerPoint. It’s a bold move, especially when it is the standard. But going through photos, graphs and data can be, well…boring. Meetings are difficult enough, let alone meetings that revolve around clicking slide after slide. Consider pulling a Bezos, or at the least, incorporating something unique to keep morale and spirits high.

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Bien Venue's curator insight, September 6, 7:38 AM
Time to change your meeting set up?
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The Complete Guide to Break Into the Event Planning Business -Eventbrite

The Complete Guide to Break Into the Event Planning Business -Eventbrite | Inspiration Hub | Scoop.it

You love meeting new people, are calm under pressure, and are a whiz at prioritizing tasks. But is the event planning business right for you? Whether you’re a student looking for advice on how to break into the event planning business or an experienced professional wanting to change tracks, this roadmap can help guide your way. Discover the skills, tools, and tactics you need to know before becoming an event planner.

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Curated by IMEX
Worldwide exhibitions for incentive travel, meetings and events - taking place in Frankfurt & Las Vegas.