Inspiration Hub
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Welcome to our meetings and events industry content hub where we curate our favourite content. You can experience live education sessions at our exhibitions, IMEX (www.imex-frankfurt.com) and IMEX America (www.imexamerica.com).
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Can Your Force Majeure Clause Weather Today’s Storms?

Can Your Force Majeure Clause Weather Today’s Storms? | Inspiration Hub | Scoop.it

Most garden-variety force majeure clauses specify that both parties to a contract can cancel without invoking damages if unanticipated occurrences outside the control of either party make it illegal or impossible to go forward with the event. But that’s not enough in today’s environment, says attorney Joshua Grimes, president of Grimes Law Offices LLC. With today’s 24/7 news cycle and a growing national obsession with the Weather Channel, more attendees are getting spooked by potential events—anything from a hurricane bearing down on Houston to a service workers strike that threatens to shut down an airport—and deciding to skip the meeting several days ahead of time.

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Event Professionals Basics: Handling a Crisis

Event Professionals Basics: Handling a Crisis | Inspiration Hub | Scoop.it

Putting it in simple terms, designing and delivering a successful event basically consists of numerous involved parties and a large amount of details to finalise before launch. Due to the large number of factors affecting the program flow and overall attendee experience throughout the event phases, it should be expected that things could possibly go awry from time to time. As there are multiple teams to manage and several stakeholders’ needs and expectations to consider, event professionals are often on edge and need to be resourceful for overcoming any potential obstacles they come across.

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Eight components of a high-level emergency plan document for your conference or event

Eight components of a high-level emergency plan document for your conference or event | Inspiration Hub | Scoop.it

Risk management, security procedures and emergency planning are all top-of-mind with today’s meetings industry professionals. Just like events – pre-conference meetings (aka pre-cons) come in all shapes and sizes. I’ve been at pre-cons with three people and with 20 people. I’ve been at pre-cons with a formal agenda and with no agenda. I’ve been at pre-cons with my client present and on my own.

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Time for an Emergency Response Plan 

Time for an Emergency Response Plan  | Inspiration Hub | Scoop.it

The event dates are set, the venue has been selected, and the contracts are in place. Let the planning process begin! As an event organizer, you have an enormous amount of logistics to coordinate and massage into place as the event rapidly approaches. Everything from the event schedule, to registration, speakers and sponsors, food and beverage, you are responsible for it all! The list goes on and on as you work to strategically organize each category down to the finest details.

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Protecting Events and Attendees from the Terror Threat

Protecting Events and Attendees from the Terror Threat | Inspiration Hub | Scoop.it

When I heard early reports of what happened in Manchester at the Ariana Grande concert, I experienced the same feeling of receiving the news someone dear to me had died.

Out of respect we have waited to publish this article and to reflect on where we go from here. It is very easy to jump on some news and make a patronizing article. It’s very easy to say, we told you! It’s very easy to say, you should have thought about it!

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8 Ways to Negotiate a Fair Attrition Clause Both Sides Can Live With

8 Ways to Negotiate a Fair Attrition Clause Both Sides Can Live With | Inspiration Hub | Scoop.it

If there’s one thing that’ll set a meeting professional’s teeth on edge, it’s a costly surprise—especially when it’s one that could have been addressed in the contract up front, and even more especially when it comes to costly attrition. While there are any number of ways to approach attrition in negotiations, here are some strategies that attorney, speaker, and College of Coastal Georgia professor Tyra Hilliard, Esq., PhD, CMP, outlined in a recent MeetingsNet Master Class webinar that can help you negotiate an attrition clause that’s fair to both parties.

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Beware: Third-party procurement can cost you your commission

Beware: Third-party procurement can cost you your commission | Inspiration Hub | Scoop.it

Caution: Always have the person who contacts you on behalf of a company check to see if the organization uses a third-party procurement company or agency. I have posted before about third-party procurement models coming to North America. They have been popular in Europe for some time. I have just had the most horrendous experience so I am sharing it so you can avoid similar drama.

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Do You Have an Emergency Plan?

Do You Have an Emergency Plan? | Inspiration Hub | Scoop.it

“Everyone has a plan until they get punched in the mouth.” This quote comes from Mike Tyson who probably meant it literally, but it applies just as well to situations outside the boxing ring where your plan can be derailed by any number of surprises, leaving you struggling to come up with a new one. You may think you have the perfect event response plan in place for your meetings, but until you test it you won’t find the holes.

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Suzanne Axt's curator insight, May 1, 9:43 AM
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The right way

The right way | Inspiration Hub | Scoop.it
Everyone is a watchdog or whistleblower these days thanks to pervasive social media and deep searches on the internet. Companies can no longer hide their worst traits and habits—and this is a good thing. The more ethical big businesses are, the better off the world will be. At least that’s the theory. Whether it’s true or not is for time to judge.
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A Guide to Serving F&B on the Exhibit Floor

A Guide to Serving F&B on the Exhibit Floor | Inspiration Hub | Scoop.it

At the Duty Free Show of the Americas, which takes place in Florida each spring, attendees come face-to-face with almost every conceivable item that might be sold in an airport duty-free store — from necklaces and perfume to cigars, luggage, and, of course, booze. “They serve a lot of alcohol, and they’d like people to sample this, that, or the other thing,” said Mark Gatley, regional general man-ager for SMG at the Greater Fort Lauderdale/Broward County Convention Center, which hosted the show for a few years before it moved to the Orlando World Center Marriott.

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How to Seamlessly Migrate to the Right Event Software 

How to Seamlessly Migrate to the Right Event Software  | Inspiration Hub | Scoop.it

Event planners on the hunt for a new software provider may find that there are more options to choose from these days than in previous years. That’s because our industry is growing and fast, with research showing that the global event management software market will increase 8.24% by 2020.

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5 Ways to Disaster-Proof Your Meetings

5 Ways to Disaster-Proof Your Meetings | Inspiration Hub | Scoop.it

Disasters can take many forms—from earthquakes and floods that damage infrastructure and halt business, to war, terrorism, cyber attacks, and pandemics, to technological failures such as power outages. The one thing they all have in common is the potential to cause trouble for, and perhaps even shut down, your meetings.

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Event Crisis Management: 5 Tips to Help Event Planners Bounce Back

Event Crisis Management: 5 Tips to Help Event Planners Bounce Back | Inspiration Hub | Scoop.it

Crises happen to the best of us – that’s life. In the events industry, there are many small details that go into the perfect event, so it should come as no surprise that things could possibly go awry here and there. Despite the fear of something going wrong, the best way to address a crisis is to prepare for it in advance. In some cases, that means avoiding the issue entirely while, in other cases, it means having a crisis response plan ready should something happen.

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Is Your Event's Data Security Good Enough? Find Out With This Checklist

Is Your Event's Data Security Good Enough? Find Out With This Checklist | Inspiration Hub | Scoop.it

“In 2015, there were 38% more security incidents detected than in 2014” as reported by PwC, The Global State of Information Security. And that number may continue to grow unless privacy and security becomes a bigger priority for the events industry.

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Important Clauses You Need To Know in Speaker Agreements

Important Clauses You Need To Know in Speaker Agreements | Inspiration Hub | Scoop.it

With minutes until the curtain draw, you peer into the sold out stadium as the crowd roars in anticipation. This is the moment you’ve been dreaming of. You see, ten months prior, this moment was all but a dream. You knew you were ready to take your events to the next level but wasn’t sure how. Although you have access to the top presenters within your company, you knew it was time to book an outside speaker.

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What to Do When You're Forced to Cancel an Event

What to Do When You're Forced to Cancel an Event | Inspiration Hub | Scoop.it

It’s inevitable. If you’ve been in the industry long enough, you’ve probably had to deal with an event you were forced to cancel. So, whether it’s hurricanes, insane traffic, or an alien invasion – here are 3 crucial steps to take to recover from an event cancellation.

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Lights, Camera, Crisis! A Guide to Crisis Planning and Management for Special Events

Lights, Camera, Crisis! A Guide to Crisis Planning and Management for Special Events | Inspiration Hub | Scoop.it

Crisis planning and management: that little phrase that no one wants to think about, but we all need to plan for. According to Boston University, every one dollar invested in disaster preparedness can prevent seven dollars' worth of disaster-related economic losses! In the midst of a natural disaster, or any other force majeure, a lot can go awry. Planning for the worst and implementing your crisis plan is the best way to ensure your bases are covered.

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Planning for disaster: Best practices and essential terminology

Planning for disaster: Best practices and essential terminology | Inspiration Hub | Scoop.it
Your reputation—and people’s lives—are riding on your preparedness for riots, protests, shooters and acts of terrorism. Do what you do best: Prepare.
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Terrorism and Events: What Event Planners Need to Know

Terrorism and Events: What Event Planners Need to Know | Inspiration Hub | Scoop.it
With the contribution of top security experts in the industry and law enforcement, here is what you need to know about protecting your event.
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How to Gracefully Cancel an Event 

How to Gracefully Cancel an Event  | Inspiration Hub | Scoop.it

We all know that unforeseen circumstances can get in the way of an event. Maybe your venue cancels on you at the last minute, or bad weather puts your attendees’ safety at risk.

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A Creative Approach to Risk Management: The Robson Risk Management Model

A Creative Approach to Risk Management: The Robson Risk Management Model | Inspiration Hub | Scoop.it
Dr. Linda Robson of Endicott College explains her model for creating a custom event risk management plan
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9 Ways to Avoid Those ‘Last Minute’ Event Changes That Stress You Out!

9 Ways to Avoid Those ‘Last Minute’ Event Changes That Stress You Out! | Inspiration Hub | Scoop.it
Dealing with last minute changes is the primary stressor for event planners, so what can you do to tack them and cut your stress levels back down to size?
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Reducing Risk and Adding Value During Event Planning

Reducing Risk and Adding Value During Event Planning | Inspiration Hub | Scoop.it
For seasoned planners, project managers and organisers, the inevitable ‘to do’ list when organising an event or meeting destination for clients across the globe is often steered by managing budgets and operational logistics.
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Overcoming event industry threats and improving the value chain 

Overcoming event industry threats and improving the value chain  | Inspiration Hub | Scoop.it
Having the right team of event industry professionals will make the critical difference between risky and risk-averse - taking every event from average to outstanding.
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6 Things to Avoid when Organising an Event

6 Things to Avoid when Organising an Event | Inspiration Hub | Scoop.it
Many things and anything can happen while preparing for an event as well as come event day. A small overlook can cause a lot of trouble and damage to an event that was demanding to plan and execute, which can be difficult to recover from.
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Curated by IMEX
Worldwide exhibitions for incentive travel, meetings and events - taking place in Frankfurt & Las Vegas.