Inspiration Hub
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Welcome to our meetings and events industry content hub where we curate our favourite content. You can experience live education sessions at our exhibitions, IMEX (www.imex-frankfurt.com) and IMEX America (www.imexamerica.com).
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Venue Contract Negotiations: A Primer for Eventprofs

Venue Contract Negotiations: A Primer for Eventprofs | Inspiration Hub | Scoop.it

Negotiating is something you either love or hate. You enjoy the thrill of the hunt or you wish the “money talk” never had to happen. But while you may get used to negotiating payment, there are certain parts of the site contract negotiations that can be tricky for those who are used to someone else drawing them up. Here’s what you need to know when it’s time to draft your own.

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Houston After Harvey

Houston After Harvey | Inspiration Hub | Scoop.it

A little more than two weeks ago, Hurricane Harvey made landfall in Texas as a Category 4 storm. Over the course of four days, Harvey dropped 30 to 50 inches of rain on Houston, creating widespread flooding, displacing tens of thousands of people from their homes, temporarily disrupting energy and agricultural production, and causing up to $50 billion in property damage. Nearly 10,000 people ended up sheltering in place at Houston’s George R. Brown Convention Center.

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When Disaster Strikes

When Disaster Strikes | Inspiration Hub | Scoop.it

The people of Texas and Florida are on my mind in the wake of Harvey and Irma. These storms and their aftermath are causing me to feel somewhat helpless. We can (and should) donate to the extent we are able, but what else can we as meetings professionals offer? I’ve lived through a handful of disasters myself, and while these storms’ wrath may be unprecedented, the lessons for our business and personal lives, as well as our role as event professionals, remain consistent

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Can Your Force Majeure Clause Weather Today’s Storms?

Can Your Force Majeure Clause Weather Today’s Storms? | Inspiration Hub | Scoop.it

Most garden-variety force majeure clauses specify that both parties to a contract can cancel without invoking damages if unanticipated occurrences outside the control of either party make it illegal or impossible to go forward with the event. But that’s not enough in today’s environment, says attorney Joshua Grimes, president of Grimes Law Offices LLC. With today’s 24/7 news cycle and a growing national obsession with the Weather Channel, more attendees are getting spooked by potential events—anything from a hurricane bearing down on Houston to a service workers strike that threatens to shut down an airport—and deciding to skip the meeting several days ahead of time.

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Will Hurricane Harvey Have Lasting Effects on the Hospitality Industry?

Will Hurricane Harvey Have Lasting Effects on the Hospitality Industry? | Inspiration Hub | Scoop.it

Global data benchmarking and analytics firm STR (formerly Smith Travel Research) has taken what it learned from Hurricane Katrina and Superstorm Sandy to forecast potential effects Hurricane Harvey and its aftermath may have on the U.S. hospitality industry. 

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9 Event Planners Share Their Biggest Frustrations 

9 Event Planners Share Their Biggest Frustrations  | Inspiration Hub | Scoop.it

Managing events has more than its fair share of frustrations and stressors. From last-minute changes to procrastinating clients, the profession isn’t for the faint of heart. Luckily, executing a successful event makes everything else (like the crazy long hours) worth it.If you’ve been feeling a little fed up lately with a certain aspect of the job, don’t worry — you’re not alone! Here are the biggest frustrations experienced by nine of your fellow event organizers.

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Event Professionals Basics: Handling a Crisis

Event Professionals Basics: Handling a Crisis | Inspiration Hub | Scoop.it

Putting it in simple terms, designing and delivering a successful event basically consists of numerous involved parties and a large amount of details to finalise before launch. Due to the large number of factors affecting the program flow and overall attendee experience throughout the event phases, it should be expected that things could possibly go awry from time to time. As there are multiple teams to manage and several stakeholders’ needs and expectations to consider, event professionals are often on edge and need to be resourceful for overcoming any potential obstacles they come across.

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Case Study: What would you do if your keynote speaker canceled on you?

Case Study: What would you do if your keynote speaker canceled on you? | Inspiration Hub | Scoop.it

Getting a call from a keynote speaker cancelling a session is the nightmare of every event professional. It is even worse when the announcement comes in the middle of the night! This is exactly the situation that the MPI event team behind World Education Congress (WEC) had to face when Magic Johnson backed out of his All Attendee Lunch keynote late in the evening of the second day.

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Eight components of a high-level emergency plan document for your conference or event

Eight components of a high-level emergency plan document for your conference or event | Inspiration Hub | Scoop.it

Risk management, security procedures and emergency planning are all top-of-mind with today’s meetings industry professionals. Just like events – pre-conference meetings (aka pre-cons) come in all shapes and sizes. I’ve been at pre-cons with three people and with 20 people. I’ve been at pre-cons with a formal agenda and with no agenda. I’ve been at pre-cons with my client present and on my own.

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Time for an Emergency Response Plan 

Time for an Emergency Response Plan  | Inspiration Hub | Scoop.it

The event dates are set, the venue has been selected, and the contracts are in place. Let the planning process begin! As an event organizer, you have an enormous amount of logistics to coordinate and massage into place as the event rapidly approaches. Everything from the event schedule, to registration, speakers and sponsors, food and beverage, you are responsible for it all! The list goes on and on as you work to strategically organize each category down to the finest details.

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Protecting Events and Attendees from the Terror Threat

Protecting Events and Attendees from the Terror Threat | Inspiration Hub | Scoop.it

When I heard early reports of what happened in Manchester at the Ariana Grande concert, I experienced the same feeling of receiving the news someone dear to me had died.

Out of respect we have waited to publish this article and to reflect on where we go from here. It is very easy to jump on some news and make a patronizing article. It’s very easy to say, we told you! It’s very easy to say, you should have thought about it!

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This Might Be the Worst Event-Planning Crisis in Recent History

This Might Be the Worst Event-Planning Crisis in Recent History | Inspiration Hub | Scoop.it
The Fyre Festival provides a textbook example of what happens when a brilliant marketing plan for an event isn’t backed by an ability to execute on it.
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How the Sunshine Act Affected Medical Meetings

A paradigm shift in the relationships between doctors and vendors is creating new approaches to learning — like a virtual education format for physicians modeled after online poker.

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8 Ways to Negotiate a Fair Attrition Clause Both Sides Can Live With

8 Ways to Negotiate a Fair Attrition Clause Both Sides Can Live With | Inspiration Hub | Scoop.it

If there’s one thing that’ll set a meeting professional’s teeth on edge, it’s a costly surprise—especially when it’s one that could have been addressed in the contract up front, and even more especially when it comes to costly attrition. While there are any number of ways to approach attrition in negotiations, here are some strategies that attorney, speaker, and College of Coastal Georgia professor Tyra Hilliard, Esq., PhD, CMP, outlined in a recent MeetingsNet Master Class webinar that can help you negotiate an attrition clause that’s fair to both parties.

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Beware: Third-party procurement can cost you your commission

Beware: Third-party procurement can cost you your commission | Inspiration Hub | Scoop.it

Caution: Always have the person who contacts you on behalf of a company check to see if the organization uses a third-party procurement company or agency. I have posted before about third-party procurement models coming to North America. They have been popular in Europe for some time. I have just had the most horrendous experience so I am sharing it so you can avoid similar drama.

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Do You Have an Emergency Plan?

Do You Have an Emergency Plan? | Inspiration Hub | Scoop.it

“Everyone has a plan until they get punched in the mouth.” This quote comes from Mike Tyson who probably meant it literally, but it applies just as well to situations outside the boxing ring where your plan can be derailed by any number of surprises, leaving you struggling to come up with a new one. You may think you have the perfect event response plan in place for your meetings, but until you test it you won’t find the holes.

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Suzanne Axt's curator insight, May 1, 9:43 AM
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The right way

The right way | Inspiration Hub | Scoop.it
Everyone is a watchdog or whistleblower these days thanks to pervasive social media and deep searches on the internet. Companies can no longer hide their worst traits and habits—and this is a good thing. The more ethical big businesses are, the better off the world will be. At least that’s the theory. Whether it’s true or not is for time to judge.
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Cybersecurity Takes Center Stage

Cybersecurity Takes Center Stage | Inspiration Hub | Scoop.it

Cybersecurity is more important than ever for meetings and events .Security has always been a concern in planning meetings. But in an increasingly complex world, few would argue that the need to keep information secure is taking on new levels of importance, especially when it comes to online interactions.

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A Sense of Security

A Sense of Security | Inspiration Hub | Scoop.it
See how AlliedPRA handles an emergency with their Emergency Preparedness Plan and the steps we take to ensure our guests are our top priority
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A Guide to Serving F&B on the Exhibit Floor

A Guide to Serving F&B on the Exhibit Floor | Inspiration Hub | Scoop.it

At the Duty Free Show of the Americas, which takes place in Florida each spring, attendees come face-to-face with almost every conceivable item that might be sold in an airport duty-free store — from necklaces and perfume to cigars, luggage, and, of course, booze. “They serve a lot of alcohol, and they’d like people to sample this, that, or the other thing,” said Mark Gatley, regional general man-ager for SMG at the Greater Fort Lauderdale/Broward County Convention Center, which hosted the show for a few years before it moved to the Orlando World Center Marriott.

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The CX Manifesto: Are You Designing Event Experiences with a Blindfold On?

The CX Manifesto: Are You Designing Event Experiences with a Blindfold On? | Inspiration Hub | Scoop.it
When you design your event, are you creating a customer experience that you think they want or are you using behavioral data to know what they want.
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How to Seamlessly Migrate to the Right Event Software 

How to Seamlessly Migrate to the Right Event Software  | Inspiration Hub | Scoop.it

Event planners on the hunt for a new software provider may find that there are more options to choose from these days than in previous years. That’s because our industry is growing and fast, with research showing that the global event management software market will increase 8.24% by 2020.

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The Anatomy of a Volunteer Strategy That Works

The Anatomy of a Volunteer Strategy That Works | Inspiration Hub | Scoop.it
Here are the 7 key elements of a volunteer strategy for your organization or event that will save time, effort, and trouble.
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Industry Insights | Fight Back Against Data Hackers

Here's what meeting and event professionals can do to mitigate their vulnerability.
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Curated by IMEX
Worldwide exhibitions for incentive travel, meetings and events - taking place in Frankfurt & Las Vegas.