Inspiration Hub
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Welcome to our meetings and events industry content hub where we curate our favourite content. You can experience live education sessions at our exhibitions, IMEX (www.imex-frankfurt.com) and IMEX America (www.imexamerica.com).
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Improving the Flow of Your Conference’s General Sessions

Improving the Flow of Your Conference’s General Sessions | Inspiration Hub | Scoop.it
Often during conferences, event organisers worry that they might face challenges in keeping the delegates’ interest during the live general sessions. Similarly, attendees feel that they have been exposed to the same proceedings again and again, particularly if they are participating to an annual conference that follows the same build-up every year.
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Why Sociology Matters to Events

Why Sociology Matters to Events | Inspiration Hub | Scoop.it

Simply turn on the news, watch a live stream or read a social media feed, and you’ll quickly see people’s perceptions of today’s society. One trend getting a lot of traction is our general distrust of traditional institutions. Organizations—whether they are associations, businesses or charities, or deal with education, faith or government—as well as conferences, meetings and leaders, are feeling the effects of this distrust.

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7 Ideas to Steal from PCMA Convening Leaders 2017 in Austin 

7 Ideas to Steal from PCMA Convening Leaders 2017 in Austin  | Inspiration Hub | Scoop.it

EventMobi was onsite in Austin, Texas, for the Professional Convention Management Association’s (PCMA) annual conference Convening Leaders January 8-11th, along with more than 4,000 event professionals. 

This annual conference is a mainstay for most industry professionals, earning a reputation for offering some of the best education, most interesting and inspiring keynote speakers, and heralded each year for the risks they take with their space and programming design.

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Successful Room Block Management Part 3: Cut-off Dates 

Successful Room Block Management Part 3: Cut-off Dates  | Inspiration Hub | Scoop.it

This is the final installment in our series on room block management, where we’ve pulled back the curtain to reveal how hotels work to manage your room block and their occupancy. Here are the prior two posts about blind cuts and attrition.

When it comes down to negotiating your hotel contract, few clauses have as much impact to the overall success of your event than your reservations clause and cut-off date.

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Tips for hiring the best keynote speaker for your next event 

Tips for hiring the best keynote speaker for your next event  | Inspiration Hub | Scoop.it

Hiring the right keynote speaker for your corporate event or conference isn’t getting any easier. There seems to be more speakers than ever, on just about any topic. If you Google the term “keynote speaker,” there are over 19.2 million results. So what are some tips that will help you find the best possible speakers for your events?

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Food Allergy Awareness: Don’t Serve This, Serve That

Food Allergy Awareness: Don’t Serve This, Serve That | Inspiration Hub | Scoop.it

Accommodating your meeting attendees’ food allergies and food preferences can seem daunting. Here are some quick switches that you and the executive chef can make to create easy meals and snack breaks that avoid common food allergens.

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Hidden Event Planning Fees - 20 Items that Planners Forget to Budget

Hidden Event Planning Fees - 20 Items that Planners Forget to Budget | Inspiration Hub | Scoop.it

You’ve been there before. Finalizing the budget for your program, and realizing that you are suddenly over your anticipated budget amount. How could this have happened? You budgeted everything you could, however the final numbers tell a different story. We all can relate to the anxiety that builds up as we realize that there are other hidden fees that were not accounted for in our budgets. 

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Successful Room Block Management Part 2: Attrition

Successful Room Block Management Part 2: Attrition | Inspiration Hub | Scoop.it

Attrition is the most scrambled, chewed-up term that the hotel industry has in its contracts. As a refresher, attrition is a term used describe when your actual room block pickup is less than what you contracted – if you don’t “make” your room block, then you’re “in attrition.” The term is also used to describe the amount of leeway a hotel offers you if you don’t pick up your block – as in, “You have 20% allowable attrition.”

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Successful Room Block Management: Part 1 

Successful Room Block Management: Part 1  | Inspiration Hub | Scoop.it

Successfully managing your event room block requires an understanding of how the hotel forecasts group occupancy. 

There are probably more factors that can affect your ability to reach your room block than you think: the economy, air travel, layoffs, mergers and acquisitions, budget cuts and so much more. Most are completely out of your control despite all your efforts to promote attendance. The good news is that hotels know and understand these factors and most are completely out of your and the hotel’s control. But knowing how hotels deal with the uncertainty will help you make better decisions in managing your room block.

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Eventprofs Share: 3 Overarching Trends in Venues

Eventprofs Share: 3 Overarching Trends in Venues | Inspiration Hub | Scoop.it

Venues have long set the tone for the event and while that’s still the case, these industry professionals believe we’re in for a lot more excitement in 2017. Here’s what they see for the year ahead.

The Eventprofs Share series of articles captures the trends affecting the event industry as reported in our 10 Event Trends for 2017. Over 1,000 event profs were surveyed and they shared their predictions for the upcoming year on important topics like meeting design, social media marketing, and event venues.

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3 Trends That Will Disrupt the Meetings and Events Industry in 2017

3 Trends That Will Disrupt the Meetings and Events Industry in 2017 | Inspiration Hub | Scoop.it

The primary shift in the meetings and events industry in 2017 is going to revolve around delivering business events that engage attendees in more multidisciplinary ways. For the last five years, the industry has been focused on two trends impacting meeting design strategy above all else: the rise of event technology and the emergence of the Millennial generation. There was growing consensus in 2016, however, that it’s time for the meetings industry to move beyond its preoccupation with those themes.

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Important Clauses You Need To Know in Speaker Agreements

Important Clauses You Need To Know in Speaker Agreements | Inspiration Hub | Scoop.it

With minutes until the curtain draw, you peer into the sold out stadium as the crowd roars in anticipation. This is the moment you’ve been dreaming of. You see, ten months prior, this moment was all but a dream. You knew you were ready to take your events to the next level but wasn’t sure how. Although you have access to the top presenters within your company, you knew it was time to book an outside speaker.

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Designing Events That Activate Emotion

Designing Events That Activate Emotion | Inspiration Hub | Scoop.it

Much has been written about experiential events, those that strive to bond attendees with the corporate brand or event organization by immersing them in fun, engaging experiences. But, there is more to experience creation than delivering fun. To truly connect with an audience, the event has to plumb the depths of human emotion by addressing four key drives: acquiring, bonding, learning, and defending. It may require some new thinking about what attendees really need and how to give it to them.

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How to Plan an Event in the Top 10 Must Visit Cities

How to Plan an Event in the Top 10 Must Visit Cities | Inspiration Hub | Scoop.it
Here are some insider tips on how to plan an event in the top 10 travel cities of 2016.
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Less is More, For Your Site Selection Process 

Less is More, For Your Site Selection Process  | Inspiration Hub | Scoop.it

One of the first steps in the hotel selection process is contacting hotels to get rates and check availability. You compile all of your meeting details into your RFP and hit send. After a week or so, you may get a response that has details missing, incomplete answers to questions you’ve asked, and uncertainty as to whether they even have the meeting space you need – leaving you essentially right where you started. But why? Where could you have gone wrong?

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10 Tactics to Beat Your Competitors

10 Tactics to Beat Your Competitors | Inspiration Hub | Scoop.it

Competition is stiff for attendees and for clients. It’s hard to “get heard” in today’s world. You have to do something to stand out and beat the competition. Here are a few ideas.

When it comes to competition, event planners get it from two fronts. There’s the competition they have from other event planners in securing the best event clients and then there’s the competition for attendees’ time. Most people have budgets they have to live within, whether they’re employed by a large company, the government, or themselves. 

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Save Money on Your Meetings with Flexible RFPs

Save Money on Your Meetings with Flexible RFPs | Inspiration Hub | Scoop.it

“These dates are not flexible!”

We see that phrase in just about every meeting RFP, but here’s the problem with it: when you acknowledge up front that you aren’t willing to consider a shift in dates, you’re not only limiting your potential hotel options but also the opportunity to find some really big savings for your organization. Even if you’ve been told there’s no flexibility, you should still keep your options open.

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What to Do When You're Forced to Cancel an Event

What to Do When You're Forced to Cancel an Event | Inspiration Hub | Scoop.it

It’s inevitable. If you’ve been in the industry long enough, you’ve probably had to deal with an event you were forced to cancel. So, whether it’s hurricanes, insane traffic, or an alien invasion – here are 3 crucial steps to take to recover from an event cancellation.

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Lights, Camera, Crisis! A Guide to Crisis Planning and Management for Special Events

Lights, Camera, Crisis! A Guide to Crisis Planning and Management for Special Events | Inspiration Hub | Scoop.it

Crisis planning and management: that little phrase that no one wants to think about, but we all need to plan for. According to Boston University, every one dollar invested in disaster preparedness can prevent seven dollars' worth of disaster-related economic losses! In the midst of a natural disaster, or any other force majeure, a lot can go awry. Planning for the worst and implementing your crisis plan is the best way to ensure your bases are covered.

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Three Exceptional Panels That Sparkled with Interaction

Three Exceptional Panels That Sparkled with Interaction | Inspiration Hub | Scoop.it

Pulling off an engaging panel discussion is not easy. As an event planner, you need to tick a number of boxes in order to achieve a great result. It starts with a trending topic that will attract a critical mass of delegates. Then, it continues with getting together a group of smart panelists, ideally with diverse opinions to create some tension. And most importantly, you need to invite a great moderator who will be able to facilitate a discussion on behalf of the audience.

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5 Steps to Perfect International Event Planning

5 Steps to Perfect International Event Planning | Inspiration Hub | Scoop.it

Let’s say you are tasked with planning a conference in a Latvia. Where do you start? Here are a few international event planning tips you might find useful.

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Turn the Tables on the F&B Minimum 

Turn the Tables on the F&B Minimum  | Inspiration Hub | Scoop.it
One of the main reasons that people love to attend face-to-face events is for the opportunity to network with likeminded professionals. While most meetings have dedicated…
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10 Questions to Ask Equipment Rental Vendors Before an Event

10 Questions to Ask Equipment Rental Vendors Before an Event | Inspiration Hub | Scoop.it
No matter how organized you are, problems with equipment can derail any event. Avoid disasters with these 10 questions to ask equipment rental vendors.
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How To Save Money and Cut Costs on Speakers

How To Save Money and Cut Costs on Speakers | Inspiration Hub | Scoop.it

How do you make smart budget decisions while still providing your audience with the thrills and education they desire?

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The Essential Audio Visual Checklist for Planners that Hate Technology

The Essential Audio Visual Checklist for Planners that Hate Technology | Inspiration Hub | Scoop.it
Use this simple audio visual checklist, to ensure that you're communicating well and asking your a/v provider all the right questions.
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Curated by IMEX
Worldwide exhibitions for incentive travel, meetings and events - taking place in Frankfurt & Las Vegas.